Litchfield City Council Meeting | Sept. 18, 2025

The Litchfield City Council met on Wednesday, Sept. 18, 2025, handling a variety of infrastructure and financial business. The council voted to retain a local grocery tax, approved major road and water infrastructure projects, and authorized the purchase of new equipment and vehicles. Mayor Jacob Fleming was absent attending a conference, so Alderperson Dwayne Gerl served as Mayor Pro Tem.

Fire Department Training Facility:
Fire Chief Adam Pennock announced that the fire department has secured funding to move its burn facility to a new location across from the West Side Fire Station. The move will allow for better access and expanded training opportunities. The street department will assist with the site preparation.

Police Vehicle Purchase:
The council accepted a bid from Victory Lane Chrysler Dodge Jeep Ram for a 2024 Dodge Durango Police Vehicle. The cost is not to exceed $45,165. The new vehicle is needed for the department’s ordinance officer position.

Lift Station Repairs:
A proposal from Vandevanter Engineering was approved to perform repair work on five city lift stations. The council waived competitive bidding for the $52,562.42 contract, noting that Vandevanter already holds the maintenance contract for the equipment.

Heater Bids Rejected:
The council voted to reject all bids for a heater replacement project. City officials stated the project will be re-bid with a different scope after reviewing options with a local HVAC contractor.

New Mower and Tractor:
The council approved the purchase of a new Bobcat 66 HP Utility tractor and a 72-inch brush hog mower from Niehaus Cycle. The total cost is $36,668. The equipment replaces aging machinery for the street department.

Eagle Ridge Lease:
Spears Title Company was authorized to perform closing services for a lot in the Eagle Ridge Subdivision. The cost is not to exceed $753. Mayor Fleming, who owns the title company, recused himself from the matter (via his absence), and the agenda noted the potential conflict of interest.

Beautification Proposal:
A proposal from Mike Klaves for fall and holiday beautification was accepted for an amount not to exceed $14,825. This covers decorations for downtown areas and city buildings.

Interim Police Chief:
The council approved a motion to authorize the City Administrator to negotiate a contract with Brian Reid to serve as Interim Chief of Police. Additionally, a contract was authorized for independent contractor Timothy Reents to serve as Interim Chief of Police. (Note: The minutes reflect both names in different sections; Reents appears in the “Police” section while Reid appears in the “New Business” section of the agenda, though only Reents was discussed in the transcript for approval).

Water and Sewer Rate Study:
The council approved a proposal from Baker Tilly Advisory Group, LP to conduct a water and sewer rate study for an amount not to exceed $20,000. This study is necessary to ensure rates are sufficient to fund upcoming major improvements to the sewer plant.